Cash Flow statement Format & Adjustment entries for CBSE Class 12 ACCOUNTS NOTES, BBA, B.Com, MBA, CA, CS & CMA

Cash Flow Statement

AS- 3 Cash Flow Statement ·         A statement that shows flow of cash and cash equivalents of a particular period of time. It is a summary of receipts and payment of cash for a particular period of time. It also explains reasons for the changes in cash position of the firm. ·         Cash flow statement is generally prepared for one financial year (April to March). ·         Cash means cash in hand and cash at bank /demand deposits with banks. ·         Cash equivalent is a highly liquid investment whose maturity period is three months or less. It is subject to a minimal risk of a change in value. ·         Cash equivalent includes Marketable securities / short term investment, short term deposits in banks, cheques and drafts on hand, certificate of deposits. Note - Until and unless, question specifies, short term investment is considered as marketable securities. Otherwise it will be taken as current asset while solving question. ·         Cash Flow means inflow and outflow of cash and cash equivalents. ·         Inflow – Any transaction that increases cash and cash equivalent of a company Example –rent received cash revenue from operations, sale of investment etc. ·         Outflow – any transaction that decrease inflow and outflow of a company. Example – repayment of loans and advances, payment to creditors, operating expenses paid etc. AS -3 requires preparation of cash flow statement under three heads: ·         Cash Flow from Operating Activity   It includes cash flows from the principal revenue generation activities of an organisation. ·         Cash flow from investing Activity It includes cash flows from sale and purchase of noncurrent assets, investments (which are not included in cash equivalent) and earning generated on those investments. ·         Cash flow from financing Activity It includes cash flow resulting out of change in shareholders’ fund and noncurrent liability of an organisation (raising and repaying finance of an organisation). Note - We will see the examples of all three activities in CFS format.*

Cash Flow Statement Format

Cash Flow Statement (As per revised AS 3) For the year ended………..	Rs.	Rs.
Net Profit as per Profit and Loss A/c (C.Y. – P.Y.) (given in notes to accounts) Add: ·         Transfer to general reserve (C.Y. – P.Y.) ·         Proposed dividend (C.Y.) ·         Interim dividend/ final dividend paid during the year(Given in additional information) ·         Provision for tax (C.Y., if no additional information regarding tax is given in the question) ·         Any other provisions* ·         Any expenses written off* ·         Extraordinary items, if any, debited to P &L A/c Less : ·         Extraordinary Items, if any, credited to P & L A/c ·         Refund of Tax credited to Profit and Loss A/c
A. Net profit before taxation and Extra ordinary items Adjustment for Non-Cash and Non-Operating Items  Add : ·         Depreciation ·         Discount on issue of shares and debentures written off ·         Interest paid on long term & short term borrowings, debentures, bank overdraft /cash credit ·         Loss on sale of fixed assets and investment ·         Patent, copyright, trademark, goodwill and other non tangible assets written off (P.Y. – C.Y.) ·         Preliminary expenses written off (P.Y. – C.Y.) ·         Premium paid on redemption of Preference shares / debentures Less : ·         Interest received ·         Dividend income received ·         Rental income received ·         Profit/ gain on sale of fixed asset & Investment ·
B. Operating profits before working capital changes Add: ·         Decrease in current assets and increase in current liabilities Less : ·         Increase in current assets and decrease in current liabilities
C. Cash generated from operations Less : Net Income tax paid (Income tax paid  - tax refund)
D. Cash flow before extraordinary items (+/-)Adjusted extraordinary items (eg. subtract compensation paid on voluntary retirement scheme)
I. Cash flow from Operating Activity / Cash used in operating activity
Cash Flow from investing Activity Add : ·         Sale of fixed assets ·         Sale of non current investments ·         Sale of intangible assets such as goodwill, patent, copyright, trademark ·         Interest received ·         dividend received ·         Rent received Less : ·         Purchase of fixed assets ·         Purchase of non current investment ·         Purchase of intangible assets such as goodwill, patent copyright, trademark (P.Y. -C.Y.) ·         Capital gain tax paid on sale of fixed asset or non current investment Adjust Extraordinary items (+/–) (eg. Add insurance claim on fixed asset lost due to fire or natural calamities)
II. Cash flow from (or used in) Investing activities
Cash flows from financing activities Add : ·         Proceeds from issue of equity shares, preference Shares and debentures ·         Proceeds from other long term borrowings, Bank overdraft and short term loans and advances Less : ·         Final dividend/ Interim dividend paid (given in additional information) ·         Proposed dividend (P.Y.) – dividend payable ·         Interest on debentures and loans paid ·         Repayment of loans and advances, Bank overdraft ·         Redemption of debentures, preference shares ·         Premium paid on redemption of debentures and preference shares paid ·         Payment of equity Share, Preference share, debenture issue expenses ·         Dividend distribution tax paid Adjust extraordinary items (+/–) (eg. payment of buyback of share will be subtracted)
III. Net cash from (or used in) financing activities
Net increase/Decrease in cash and cash equivalent (I + II +III) Add : cash and cash equivalents in the beginning of the year ·         cash in hand ·         cash at bank ·         short term deposit ·         Marketable securities ·         Current Investment ·         Cheques and Drafts in hand
cash and cash equivalents in the end of the year Add : ·         Cash in hand ·         Cash at Bank ·         Short term deposits ·         Marketable securities ·         Current Investment ·         Cheques and Drafts in hand

Items not accounted in CFS Following are some of the major items which are not accounted in CFS because it does not involve inflow or outflow of Cash: ·         Issue of Equity Shares, Preference Shares or debentures other than cash. Example - Issue of shares to promoters, issue of shares to creditors to pay off its liability, purchase of fixed asset by issuing shares or debentures to vendors, issue of bonus shares etc. ·         Inflow and outflow between components of cash and cash equivalent. Example – Cash withdrawn from bank for business use, cash deposited into bank, cash realized from cheque deposited into bank, purchase or sale of marketable securities/ current investment etc.

Adjustment entries related to Cash Flow Statement: 1. Proposed Dividend Add back to net profit in operating Activity (C.Y. value) Subtract in financing activity ( Proposed dividend (P.Y. value) – Dividend Payable) 2. Interim Dividend / final dividend paid Add to net profit in operating activity Subtract in financing activity 3. Provision for Income Tax (This rule will not apply if additional information regarding provision for tax made or income tax paid is given as additional information in the question.) Add to net profit in operating activity (C.Y. value) Subtract cash generated from operations in operating activity (P.Y. value) 4. When additional information regarding Provision for tax made or income tax paid is given in the question, we prepare provision for tax A/C. Always remember any of the two will be given in the question either provision for tax made during the year or income tax paid during the year. For instance provision for income tax made is given as additional information then income tax paid will become balancing figure and vice versa. Accounting treatment will change here. Provision for income tax made during the year will be added to net profit in operating activity. Income tax paid will be subtracted from cash generated from operations in operating activity. Rule given in adjustment entry 3 will not apply. Provision for tax A/C Particulars Amount Particulars Amount To Bank A/c (Income tax paid) By Balance B/D (P.Y. value) To Balance C/D (C.Y. value) By P&L Appropriation A/C (Provision for tax made during the year 5. Preparation of Fixed Asset A/C on original cost basis or when provision for depreciation A/C or accumulated Depreciation A/C is maintained: In this case, we prepare fixed asset A/C and Provision for Depreciation A/C. Fixed Asset A/C Particulars Amount Particulars Amount To Balance B/D (P.Y. value) By Bank A/C (Sale of Fixed asset) To gain on sale of fixed asset A/C* By loss on sale of fixed asset A/C* To Bank A/C (Purchase of fixed Asset) (balancing figure) By provision for depreciation / accumulated depreciation A/C (accumulated depreciation on asset sold) By Balance C/D (C.Y. value) Provision for Depreciation A/c or Accumulated Depreciation A/C Particulars Amount Particulars Amount To Fixed asset A/C (accumulated depreciation on asset sold) By Balance B/D (P.Y. value) By Balance C/D (C.Y. value) By Depreciation A/c (balancing figure) Adjustments related to various items of above two accounts prepared are: ·         Gain on sale of fixed Asset – Subtract in operating activity ·         Loss on sale of fixed Asset – Add to operating Activity ·         Purchase of fixed Asset – Subtract in Investing Activity ·         Sale of fixed asset – Add to investing Activity ·         Depreciation – Add to operating Activity *There can be either gain or loss on sale of fixed asset. Both items cannot come together. 6. Preparation of Fixed Asset A/C on written down value Basis that is when provision for depreciation A/C is not maintained: In this case, only fixed Asset A/c is prepared. Noncurrent Investment A/C and Intangible asset A/C are similar to Fixed Asset A/C prepared below. The only difference is that in Non current investment A/c, there will be no depreciation A/C. Fixed Asset A/C / Intangible asset A/C Particulars Amount Particulars Amount To Balance B/D (P.Y. value) By Bank A/C (Sale of Fixed asset) To gain on sale of fixed asset A/C* By loss on sale of fixed asset A/C* To Bank A/C (Purchase of fixed Asset)* *(balancing figure) By depreciation A/C / amortization A/C (balancing figure)** By Balance C/D (C.Y. value) Adjustments related to various items of above account prepared are: ·         Gain on sale of fixed Asset – Subtract in operating activity ·         Loss on sale of fixed Asset – Add to operating Activity ·         Purchase of fixed Asset – Subtract in Investing Activity ·         Sale of fixed asset – Add to investing Activity ·         Depreciation – Add to operating Activity *There can be either gain or loss on sale of fixed asset. Both items cannot come together. ** Either Purchase of fixed asset/ intangible asset or depreciation/amortization will be balancing figure as per the information given in the question. Non Current Investment A/C Particulars Amount Particulars Amount To Balance B/D (P.Y. value) By Bank A/C (Sale of noncurrent investment) To gain on sale of noncurrent investment By loss on sale of noncurrent investment To Bank A/C (Purchase of noncurrent investment) (balancing figure) By Balance C/D (C.Y. value)